PRIVACY NOTICE

PHOTOGRAPHY AND FILMING IN/BY CHURCH

The Parochial Church Council (PCC) of St Mary’s, Ferndown

What is our Data Privacy Notice for?

This privacy notice is provided to explain what to expect when we collect and process your personal information in relation to photography and/ or filming and streaming of church services in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who are we?

The PCC of St Mary's, Ferndown has overall responsibility for data protection at St Mary's and authorises the delegation of photography and filming to members of staff and ministry leaders as appropriate for the effective running of the church.

What do we use your information for?

Personal information is collected for purposes of:

Recording and uploading, or live-streaming services from our church, online, in order to reach out to those who are unable to attend in person, or who wish to participate in our services remotely; and

Managing the media release forms in relation to the filming and streaming of church services on-line.

The categories of personal data we collect are:

Image – We may capture your image whilst filming the church service.

Name and contact details – we will record your name and contact details provided on the media release form.

We also process “special categories” of information that may include:

Religious belief – By taking part in the service this may indicate religious belief.

Archiving – certain services may be retained permanently for historic purposes.

Safeguarding

We will notify people in advance, with signage at entrances that the service is being streamed.

Streaming does not normally include images of the congregation, but of the ministers and leaders. Those normally being filmed are the clergy, service leader, preacher, scripture readers, intercession leaders and the worship band, all of whom by virtue of offering public worship have given implied consent to be filmed, unless any of them are minors in which case explicit consent will be obtained.

The congregation will not normally be filmed but should they wish to make a voluntary contribution during the service, particularly by moving to the stage area at the front of church to speak, then implied consent to be filmed will be assumed.

In all other situations, consent to film will be obtained (see section on Consent below).

Camera operators will be given direction to ensure that the camera angles only capture the stage area of church during services, closely framing those leading the service, and thereby minimising the risk of images of members of the congregation also being streamed.

Personal privacy will be maintained during the administration of Holy Communion.

Data Protection - Consent

We collect and use personal data using consent and explicit (written) consent.

By signing the Media Release form, you are consenting to us using your data for the purposes set out above.

You may withhold your consent by sitting in a “film free area” of the church before filming or photography starts. Such areas will be clearly marked by notices in the church.

In the filming areas, once live-streaming or filming has started, or group photographs have been taken consent cannot be withdrawn because your data can’t be permanently removed from the internet, nor can a group video or photograph be edited to remove your image.

If you are a member of St Mary’s, your consent will be renewed every 3 years, but you can withdraw your consent at any time to being filmed in future services by contacting St Mary’s Church Office (see Contact details section below) and sitting in the “film-free” area when attending church services if you do not want to be filmed.

We will make every effort to obtain the formal written consent from all children’s parents/carers/guardians prior to broadcasting as best practice (although recognising this is not always achievable in practical terms):

Children under the age of 13: consent should be gained from their parents.

Children aged between 13 and 16: consent should be gained from parents and the children themselves.

Children aged 17: consent should be gained from the children themselves.

In giving consent, consideration should be made as to whether children would want their images to be uploaded to the internet.

How we share your information

We will be sharing photographs and recorded or live-streamed services with the public, by uploading it to social media and other internet sites, such as YouTube, Facebook, Zoom, etc.

This means your data may be stored outside the UK. Each platform has its own privacy policy which describes how your data is used and protected.

We will keep your data for up to 3 years, except for certain special services, which may be retained permanently for archival purposes.

What are your personal rights?

You have the following rights regarding your personal data:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to withdraw consent – You have the right to withdraw your consent as described above in the Consent section*.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete*.

Your right to request erasure - You have the right to ask us to erase your personal information in certain circumstances*.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances*.

*The rights to withdraw consent, or request erasure or restrict processing are limited, i.e. once the data is uploaded online, we are no longer able to erase or restrict the processing of individual images. In addition, the right to rectification only applies to the processing of your name and contact details, it cannot apply to your image captured on film.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. You can exercise your rights by contacting us at the contact details below.

Contact details

If you have any queries or concerns, or wish to exercise your rights, please contact

Karen Scarfe, Data Protection Co-ordinator,

The Church Office, St Mary’s Church, Church Road, Ferndown, BH22 9EU

Email: office@stmarys-ferndown.org.uk or

Telephone: 01202 897087

September 2022